> ## Documentation Index
> Fetch the complete documentation index at: https://docs.accessowl.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Application Admins & Business Owners

Each application can have exactly one **Business Owner** and one or more **Application Admins**. This guide explains the differences between these roles, their responsibilities, and how to assign them efficiently.

## Overview of Roles

<Tabs>
  <Tab title="Business Owner">
    * **Exactly one** per application.
    * Responsible for **spend management**, can be assigned as a **dedicated approver** for approval policies, and can serve as a reviewer for **access reviews**.
    * Typically someone like a **team lead** who oversees budget and approvals rather than day-to-day operations.
    * **If no Admin is assigned**, the Owner automatically handles admin tasks (provisioning, deprovisioning).
  </Tab>

  <Tab title="Application Admin">
    * **One or more** per application, ideally **at least two** for redundancy.
    * Responsible for **operational tasks** such as **provisioning and deprovisioning** users (if auto-provisioning is not enabled, they’ll receive these requests).
    * Can also be assigned to **approval workflows**, if needed.
    * Not every **actual** admin of the application must be assigned in AccessOwl — only those who will actively handle provisioning tasks in AccessOwl.
  </Tab>
</Tabs>

## Assigning Roles (Owner or Admin)

1. **Open the Application**: In your AccessOwl dashboard, navigate to the application you want to manage.
2. **Assign Individuals**:
   * Select **Business Owner**: You can only choose **one** person.
   * Select **Application Admin(s)**: You can assign multiple people here.

<Info>If no Admin is assigned, the Owner automatically takes on the admin responsibilities.</Info>

<Tip>You can also select multiple apps from the Applications overview and assign roles in bulk.</Tip>

## Handling Role Changes

* **Owner Leaves**: AccessOwl will assign the oldest existing AccessOwl Org Admin as a new Owner of the application and notify them.
* **Admin Leaves**: If no other admin exists the current Owner will start to receive provisioning and deprovisioning requests until new admins are added

## FAQ

<AccordionGroup>
  <Accordion title="Who receives provisioning and deprovisioning requests?">
    By default, **only Admins** receive provisioning and deprovisioning requests (unless the Business Owner is solely set).
  </Accordion>

  <Accordion title="Do I need to mirror all admins of an application in AccessOwl?">
    You **do not** need to mirror every actual admin of the application in AccessOwl — only those who will perform tasks like user provisioning.
  </Accordion>

  <Accordion title="Can the Owner be assigned as a reviewer for access reviews?">
    For **access reviews**, the Owner can be assigned as a reviewer if desired.
  </Accordion>
</AccordionGroup>