> ## Documentation Index
> Fetch the complete documentation index at: https://docs.accessowl.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Rolling out AccessOwl

> A checklist for introducing AccessOwl to your company after the technical setup is done

Once your applications, integrations, and policies are set up, the last step is introducing AccessOwl to the people who will use it. Most of your company only needs to know one thing: where to find AccessOwl when they need access to an app.

## Rollout checklist

<div className="checklist-hint">
  <svg width="36" height="38" viewBox="0 0 36 38" aria-hidden="true">
    <path d="M33 3 C 30 14, 24 22, 16 28" />

    <path className="head" d="M8 33 L 13.5 24.5 L 18 32.5 Z" />
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  <span>tick them off as you go!</span>
</div>

* [ ] Spread ownership. Assign each application's Business Owner to the person who actually owns the app. One person owning every application becomes a bottleneck for approvals and reviews. See [Application Admins & Business Owners](/guides/applications/admins-owners) for how to reassign them, including in bulk.
* [ ] Assign at least two Application Admins to each application. If one is sick or on vacation, the other can take over.
* [ ] Integrate as many applications as possible. The more apps are integrated with AccessOwl, the fewer manual provisioning and deprovisioning tasks are left for your Application Admins. See the [integrations overview](/integrations/overview).
* [ ] Import user lists for apps without an integration, so access reviews and offboardings cover them too. See [importing user lists](/guides/applications/importing-userlists).
* [ ] Connect your [HRIS](/integrations/all/HRIS). It syncs manager information for approvals and unlocks [Zero Touch Onboarding](/guides/onboarding-offboarding/zero-touch-onboarding), so new joiners get their apps automatically.
* [ ] Review your [approval policies](/guides/requests/approval-policies). A Manager approval step auto-approves requests while the requester has no manager assigned, which is common before your HRIS is connected. Until then, use the Business Owner or Application Admins as the approver.
* [ ] Share each role's quickstart page, so everyone knows what they'll receive and what's expected of them: [Business Owners](/quickstart/business-owner), [Application Admins](/quickstart/application-admin), [Managers](/quickstart/manager), [HR](/quickstart/on-offboarder)
* [ ] Announce AccessOwl to the whole company, including where to find it (see below).

## Where your employees find AccessOwl

The AccessOwl Slack app is installed once for your whole Slack workspace. There is nothing for employees to install or enable, everyone can use it right away:

* Search for **AccessOwl** in the Slack search bar, or click **Tools** in the sidebar and select **Apps**
* The app's **Home** tab is where they request access and track their requests
* Typing `/request` in any channel starts an access request directly
* On the web, the [App Hub](/guides/app-hub) shows all their accessible and available apps

<video autoPlay muted loop playsInline className="w-full rounded-xl" src="https://mintcdn.com/accessowl/wUoLcdQGoYRr3ZIn/images/videos/find-accessowl-in-slack.mp4?fit=max&auto=format&n=wUoLcdQGoYRr3ZIn&q=85&s=e6bbf3e72237c43949bd15aa0e007abe" data-path="images/videos/find-accessowl-in-slack.mp4" />

## Announce it

Share this in your company-wide channel or by email, adjusted to your tone:

```text theme={null}
Hi everyone,

We are introducing AccessOwl to manage access to the tools we use.

From now on, when you need access to an app, request it through the
AccessOwl app in Slack (or type /request in any channel). You can find
it by searching for "AccessOwl" in Slack. Your request goes to the right
approver automatically, and your account is created once it is approved.
No more guessing who manages a tool.

Nothing changes for the apps you already use. You only interact with
AccessOwl when you need something new.

You can find a short overview of how it works and what your role is at
https://docs.accessowl.com/quickstart/overview
```

## What each group will start receiving

| Group              | What arrives, and where                                                                  |
| ------------------ | ---------------------------------------------------------------------------------------- |
| Regular Users      | Nothing until they request access. Status updates for their own requests come via Slack. |
| Managers           | Approval requests from direct reports in Slack, plus access review tasks.                |
| HR                 | On/offboarding notifications.                                                            |
| Business Owners    | Approval or review requests, depending on your policies.                                 |
| Application Admins | Provisioning and deprovisioning tasks in Slack.                                          |

<Note>
  The full permission set of every role is in the [AccessOwl Roles](/general/roles) matrix.
</Note>