Shadow IT can pop up anytime employees sign up for apps without letting the IT team know. AccessOwl shines a light on these hidden tools so you can decide how to handle them—without reading personal emails or intruding on privacy.
AccessOwl checks OAuth grants of users to applications. In addition to that, it reviews the last six months of
Google Workspace SSO logs for activity data.
Whenever someone used “Sign in with Google,” AccessOwl flags that app as potentially untracked.
If an app doesn’t support Google SSO, it won’t appear in this scan.
If you find a large “free tier” group (like Fireflies or any other service) with many employees:
Decide if you want to keep them as free users, upgrade them to a paid plan, or remove them entirely.
Use AccessOwl to track which users belong there, so you can handle offboarding if someone leaves.
If you don’t want employees repeatedly joining these free tools, you might consider disabling sign-ups (if the tool offers that setting) or having a policy conversation internally.