This guide explains how to add and configure your applications within AccessOwl. It also covers key concepts like bulk importing, assigning Business Owners/Admins, and using templates—without overriding any existing provisioning workflows you might have.

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App Status

Officially managed by AccessOwl and visible in the app catalog for all employees. These apps include offboarding reminders and provisioning features.

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Adding an Application

AccessOwl can detect apps you use via Google Workspace OAuth logs. If an app doesn’t show in the list of discovered applications:

  • Create a custom entry: Manually add it in AccessOwl.
  • Use the built-in catalog: If the vendor exists in AccessOwl’s list, select it to speed things up.
You can still manage apps that don’t offer a direct integration. Instead of automatically provisioning user access it will notify the assigned application admins.

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Integration Types

Integrated apps offer various functionalities like provisioning and user sync. If an app is already connected, hover over the “Connected” status icon to view the integration type, or check the app overview for full details on the integration’s capabilities.

AccessOwl Integrations

Learn more about AccessOwl’s integrations.

Adding or integrating apps does not interfer with existing workflows in other provisioning tools such as Okta.

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Vendor Management

AccessOwl helps you manage vendor information by allowing you to record details like risk levels, renewal dates, and compliance notes. Use the Vendor Details section to add key information such as SOC 2 status, data location, or contract details. This keeps all vendor and application data centralized for easier renewal decisions and audits.

To store additional information, such as user attributes, telephone numbers, or billing IDs, use the Markdown-enabled Notes field. You can also upload files like contracts or audit reports and bookmark important vendor URLs, ensuring all relevant details are easily accessible.

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FAQ

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