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Documentation Index

Fetch the complete documentation index at: https://docs.accessowl.com/llms.txt

Use this file to discover all available pages before exploring further.

This guide explains how to add and configure your applications within AccessOwl. It also covers key concepts like bulk importing, assigning Business Owners/Admins, and using templates—without overriding any existing provisioning workflows you might have.

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App Status

Officially managed by AccessOwl and visible in the app catalog for all employees. These apps include offboarding reminders and provisioning features.

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Adding an Application

AccessOwl can detect apps you use via Google Workspace OAuth logs. If an app doesn’t show in the list of discovered applications:
  • Create a custom entry: Manually add it in AccessOwl.
  • Use the built-in catalog: If the vendor exists in AccessOwl’s list, select it to speed things up.
You can still manage apps that don’t offer a direct integration. Instead of automatically provisioning user access it will notify the assigned application admins.

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Integration Types

Integrated apps offer various functionalities like provisioning and user sync. If an app is already connected, hover over the “Connected” status icon to view the integration type, or check the app overview for full details on the integration’s capabilities.

AccessOwl Integrations

Learn more about AccessOwl’s integrations.
Adding or integrating apps does not interfere with existing workflows in other provisioning tools such as Okta.

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Filtering by Integration

Your managed applications now include a filter for sync and provisioning integrations. Use this filter to narrow down your assigned apps by integration type, making it easier to see which of your managed apps are fully automated versus manually managed.

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Vendor Management

AccessOwl helps you manage vendor information by allowing you to record details like risk levels, renewal dates, and compliance notes. Use the Vendor Details section to add key information such as SOC 2 status, data location, or contract details. This keeps all vendor and application data centralized for easier renewal decisions and audits. To store additional information, such as user attributes, telephone numbers, or billing IDs, use the Markdown-enabled Notes field. You can also upload files like contracts or audit reports and bookmark important vendor URLs, ensuring all relevant details are easily accessible.

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FAQ

For integrations with user sync, AccessOwl updates user lists approximately every 3 hours.
AccessOwl identifies apps through OAuth logs from Google or Microsoft. If an app doesn’t support these sign-in methods, it won’t appear in the discovered apps list. However, you can manually add it from the app templates or as a custom app.
If a team stops using an application and you want to remove access for several users at once:
  1. Open the application page in AccessOwl.
  2. Go to the Assigned Users tab.
  3. Select the users you want to remove.
  4. Click Revoke Access.
This removes access for all selected users in one action. For apps with an active integration, the revocation happens automatically. For apps without an integration, the application admin is notified to handle the removal.