Each application can have exactly one Business Owner and one or more Application Admins. This guide explains the differences between these roles, their responsibilities, and how to assign them efficiently.

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Overview of Roles

  • Exactly one per application.
  • Responsible for spend management, can be assigned as a dedicated approver for approval policies, and can serve as a reviewer for access reviews.
  • Typically someone like a team lead who oversees budget and approvals rather than day-to-day operations.
  • If no Admin is assigned, the Owner automatically handles admin tasks (provisioning, deprovisioning).

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Assigning Roles (Owner or Admin)

  1. Open the Application: In your AccessOwl dashboard, navigate to the application you want to manage.
  2. Assign Individuals:
    • Select Business Owner: You can only choose one person.
    • Select Application Admin(s): You can assign multiple people here.
If no Admin is assigned, the Owner automatically takes on the admin responsibilities.
You can also select multiple apps from the Applications overview and assign roles in bulk.

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Handling Role Changes

  • Owner Leaves: AccessOwl will assign the oldest existing AccessOwl Org Admin as a new Owner of the application and notify them.
  • Admin Leaves: If no other admin exists the current Owner will start to receive provisioning and deprovisioning requests until new admins are added

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FAQ